Project Authorization

Thank you for choosing Diace Designs for your graphic design, branding, and creative project needs. Before authorizing your project, please review the information below. By submitting your Approval Code, you acknowledge that you have reviewed and agree to the terms contained in your Project Proposal or Estimate and the Diace Designs Project Agreement provided to you. We’re excited to assist you and your team!

The information below provides a high-level summary of our standard business policies. The complete terms and conditions governing your project are contained in the Diace Designs Project Agreement included with your Project Proposal or Estimate. In the event of any conflict, the Project Agreement shall control.

Standard Payment Terms:
Diace Designs requires a 50% non-refundable retainer (or other agreed-upon amount) upon acceptance of the Project Proposal or Estimate. Project work will begin once the required payment has been received. If the project scope changes or additional services are requested, a revised estimate may be issued for client approval before additional work begins.

Final payment is due upon project completion and prior to the release of any final deliverables, including production-ready artwork, native design files, website files, or website migration.

Payments for Standard Projects:
Unless otherwise outlined in the Project Proposal or Estimate, invoices are due upon receipt. If an invoice remains unpaid beyond the agreed payment terms, Diace Designs reserves the right to pause all project work until the outstanding balance has been paid.

Payments for Scheduled Projects:
For projects with a scheduled payment plan, Diace Designs will provide a payment schedule outlining installment amounts and due dates. If a scheduled payment is missed, the project may be placed on hold until the account is brought current.

Accelerated Timeline and Rush Projects
Project schedules are based on the timeline outlined in the Client’s Project Proposal or Estimate, or otherwise agreed to by the Parties in writing. If the Client requests an accelerated timeline, expedited delivery, or rush production, or if Client delays, project changes, or other circumstances reduce the remaining production schedule to less than three (3) weeks before the requested completion date, the project may be classified by Diace Designs as a Rush Project, regardless of the original project timeline. Rush Projects are subject to additional rush fees, which will be outlined in a revised Project Proposal or Estimate.

Airport Specific Timelines
Diace Designs understands that airport authorities frequently modify schedules, deliverables, and due dates beyond the Client’s control. To accommodate these changes, Diace Designs includes one (1) complimentary extension of up to thirty (30) days beyond the original Airport Authority project deadline. Projects extending beyond this complimentary extension will require a supplemental project fee to continue services, which will be outlined in a revised Project Proposal or Estimate.

Payment Forms Accepted:
Diace Designs accepts the following payment methods: Check, ACH/Direct Deposit, and Credit Cards (Visa, MasterCard, Discover, and American Express up to $3,500). Preferred payment is by check or ACH/Direct Deposit via Square, or Paymode-X; a 3% processing fee may apply to credit card transactions.

Checks are to be made payable to:
Diace Designs, Inc.
3030 N. Rocky Point Dr. W., Ste. 150
Tampa, FL 33607

Project Revisions:
Unless otherwise stated in the Project Proposal or Estimate, each project includes three (3) rounds of revisions.

Design Rights and Ownership:
Diace Designs retains all ownership, copyright, and intellectual property rights to all concepts, drafts, working files, graphic elements, and other design materials created during the project until all invoices have been paid in full.

Until final payment is received, the Client may not use, reproduce, distribute, publish, or implement any concepts, drafts, designs, or deliverables without written authorization from Diace Designs.

Upon Client’s final approval and receipt of full payment, copyright ownership of the final approved deliverables transfers to the Client. Preliminary concepts, unused designs, working files, templates, mock-ups, and other non-final materials remain the property of Diace Designs unless otherwise agreed to in writing. Third-party assets, including stock imagery and fonts, remain subject to their respective licensing terms.

If payment obligations are not fulfilled or this Agreement is terminated before completion, all rights granted to the Client immediately cease. The Client must immediately discontinue all use of Diace Designs’ work, including any concepts, artwork, or deliverables that have not been fully paid for.

Portfolio Rights:
Unless otherwise agreed upon in writing, Diace Designs reserves the right to display conceptual designs, selected design elements, and final approved deliverables in its portfolio, website, social media, marketing materials, award submissions, and other promotional materials. When work contains confidential, proprietary, or project-specific information, Diace Designs may display a sanitized or de-identified version.

Content Responsibility:
Diace Designs makes every reasonable effort to identify and correct grammatical, spelling, formatting, and layout issues during the design process. However, the Client is solely responsible for reviewing, proofreading, and approving all final content, including grammar, spelling, factual accuracy, names, dates, pricing, contact information, legal disclaimers, and any other client-provided information prior to production, publication, printing, or launch.

Once final approval has been provided and the project has been released, Diace Designs is not responsible for any errors or omissions contained within the approved content. If corrections are requested after final approval, Diace Designs will gladly make the necessary revisions; however, additional design time, production costs, reprinting expenses, or other related costs may be the Client’s responsibility. No refunds will be issued for errors contained in client-approved content.

Diace Designs, Inc. Company Policy Summary
Issue 19 • Revised July 2026

If you have reviewed and agree to the Diace Designs Company Policy Summary above, please complete and electronically sign the acknowledgment form below: