RFP, RFI, RFQ, IDK?

If you’ve ever considered responding to an official request for proposal (RFP), then you may have found yourself lost right from the beginning. Most official requests made by government agencies or other large organizations are laced with insider language. Learning the jargon can be confusing and overwhelming, but you shouldn’t let it stop you from pursuing these opportunities. Requests for proposals and similar solicitations can lead to lucrative, long-term contracts. And they’re not just for big corporations! In fact, many of these procurement requests favor small, local, and minority-owned businesses. Diace Designs has substantial experience responding to RFPs. In this post, we will draw on that experience to clarify the most commonly confused terms in procurement: RFP, RFI, and RFQ.

What is an RFP?

An RFP (request for proposal) is an official document soliciting (requesting) proposals for a specific service, product, or other business need. Businesses, nonprofits, and the government all use RFPs. Often, an RFP pertains to a large project that needs to be completed and requires multiple vendors to provide goods or services.

For example, a local government may issue an RFP for a new community park. Inside the park, they may want to provide family entertainment, educational opportunities for children, and concessions for all budgets. One RFP would be issued with multiple parts, one for each product or service required to complete the project. If you own a food and beverage company or a company that builds custom playgrounds, this RFP would be an excellent opportunity for you.

Have you searched in your industry for Current Procurement Solicitations?

RFP vs. RFI

The major difference between an RFP and an RFI is the information that each one seeks. A request for information (RFI) is issued when an organization is looking for general information from potential vendors. RFIs are usually issued early on in the project planning process. Once an organization has the basic information it needs about project feasibility, it can proceed to issue an RFP.

What is an RFQ?

A request for quotation (RFQ) is similar to an RFP but much more narrow. When an organization knows what goods it needs and is simply searching for the best offer, it will issue an RFQ. In some cases, RFQ can also refer to a request for qualifications.

Getting Started with RFPs

The Diace Designs team has the experience you need to navigate complex procurement documents. We’ve designed official responses to dozens of formal RFPs—for companies large and not-so-large. We would love to help you make a standout first impression with your proposal. Contact us for a consultation today.

About Kara Franco
Kara writes copy that speaks. She has a knack for creating clear, compelling messages without wasting words. She is passionate about digital marketing and believes that copy is the cornerstone of user experience.

Copywriter + Content Strategist
Kara@diacedesigns.com